CrewByte Auto-Schedule

What is Auto-Schedule?

CrewByte Auto-Schedule uses intelligent workforce planning to automatically build rotas based on your business needs. By analysing sales forecasts, labour budgets, employee availability and previous scheduling patterns, CrewByte can generate optimised schedules in seconds.

Auto-Schedule helps managers:

• Save hours of rota planning time
• Reduce labour overspending
• Ensure proper management coverage
• Fill shifts fairly across the team
• Build schedules that adapt to business demand

What is AI?

AI stands for Artificial Intelligence.

Within CrewByte, AI is used to analyse workforce data and make intelligent scheduling recommendations based on patterns and rules configured within your business.

CrewByte does not replace managers — it assists them by creating a suggested schedule which can then be reviewed and adjusted before publishing.

How Auto-Schedule Works

CrewByte analyses several data points before generating a schedule:

• Employee availability
• Contracted hours
• Skills and job roles
• Previous working patterns
• Sales forecasts
• Labour budgets
• Time off requests
• Store events and promotions
• Opening and closing requirements

Before Using Auto-Schedule

For the best results, ensure the following information is configured:

1. Employee Availability

Team members should update their availability within the CrewByte mobile app.

2. Contracted Hours

Ensure employee contracts and weekly hour limits are correct.

3. Roles & Skills

Assign appropriate roles such as:

• Team Member
• Supervisor
• Shift Manager
• General Manager

This allows CrewByte to place the correct people in the correct shifts.

4. Sales Forecasting

Input sales forecasts or allow CrewByte to generate predictions using historical data.

Auto-Schedule Rules

CrewByte follows several scheduling rules:

Management Coverage

• A Supervisor or Manager must be scheduled on all opening shifts.
• A Supervisor or Manager must be scheduled on all closing shifts.

Availability

• Employees will never be scheduled outside their availability.

Time Off

• Approved leave requests are automatically respected.

Contract Hours

• CrewByte attempts to keep employees close to their contracted hours.

Labour Budget

• The schedule aims to remain within your configured labour targets.

Fair Distribution

• Hours are distributed fairly across the team where possible.

Skill Matching

• Only employees with the required role or skill can be scheduled into certain positions.

Learning Behaviour

As CrewByte gathers more scheduling data, it begins learning your preferred patterns and previous schedules to provide increasingly accurate rota suggestions.

Generating an Auto Schedule

1. Open the Rota Builder.
2. Select the desired week.
3. Configure labour targets and forecast data.
4. Click Auto-Schedule.
5. Review the generated rota.
6. Make any adjustments if required.
7. Click Publish Rota.

Important Information

Auto-Schedule generates recommendations based on available data and configured rules. Managers should always review schedules before publishing to ensure they align with operational requirements.

The more data CrewByte receives over time, the smarter and more accurate Auto-Schedule becomes.